How to Hide Columns in Orca Scan

Orca Scan allows you to hide columns, giving you control over which data is visible to users across the web and mobile apps. This feature is useful when you want your team to focus on specific information or restrict viewing of certain columns.

How to Hide Columns

1. Log in to the Orca Scan web app and select the sheet where you want to hide columns
2. Click on the Hide Columns button located at the top-right corner of your sheet
3. Check the boxes next to the columns you wish to hide
4. Click Save to apply the changes. The selected columns will now be hidden on both the web and mobile app

How to Hide Columns Selectively

In the web app, you have more control over how you hide columns, including whether to hide them in the mobile app, web app, or both.

1. Log in to the web app and open the sheet where you want to hide columns selectively
2. Right-click on the column header you want to hide and select Edit Column
3. Choose where to hide the column:
   • Hidden in mobile: Toggle this option ON to hide the column in the mobile app
   • Hidden in web: Toggle this option ON to hide the column in the web app
4. Click Save to apply the changes

How to Show or Hide Columns Conditionally with Triggers

Use Triggers in Orca Scan to automatically show or hide columns based on specific conditions.

1. Open your sheet in the Orca Scan web app
2. Click Triggers at the top of your sheet, then click Add to create a new trigger
3. In the New Trigger window, set up the conditions for your trigger:
   • Trigger name: Give the trigger a descriptive name of what it does (e.g., Hide Date Scanned when Status is Inactive)
   • If field: Select the column to monitor (e.g., Status)
   • Condition: Choose the condition (e.g., Equals)
   • Condition value: Enter the value that activates the trigger (e.g., Inactive)
4. Define the action you want taken when the condition is met:
   • Then: Select either Show or Hide
   • Action field: Choose which column to show or hide (e.g., Date Scanned)
5. Toggle Enable Trigger to ON and click Save to activate the trigger
6. Test your new Trigger by updating the monitored field to match the condition and watch the column automatically show or hide

Learn more about using Triggers in our detailed guide.

Tips for Hiding Columns

• Use descriptive column names: Clear names help to manage columns effectively
• Test your settings: Check that your teams can still get the data they need after hiding columns
• Leverage Triggers: Use Triggers to automate data visibility in your workflow

Questions About Hiding Columns?

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