Vehicle Tracking Software with VIN Barcode Scanning
Orca Scan is vehicle tracking software that lets teams scan a vehicle’s VIN barcode to identify it and record details such as make, model, year, mileage, condition and scan location. Each scan updates a shared vehicle record, giving your team a complete history of every vehicle across your fleet. Replace spreadsheets, paper logs and manual vehicle registers with a shared barcode-based workflow. Scan the VIN, automatically retrieve vehicle details, add inspection or maintenance information, and sync each update with your team in real time, so vehicle condition, location and history stay organised in one place.
Use in mobile 
Trusted by over 50,000 organisations in over 165 countries
Easily Track and Manage Vehicles with Orca Scan
Boost productivity, cut costs, and improve your bottom line.
Track and Manage Your Vehicles with VIN Scanning
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Collaborate with Your Team
Instantly share vehicle data with your team in real-time, no matter where they are
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Customisable Vehicle Logs
Capture key details like condition, GPS location, and mileage for a complete vehicle history
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Automated Alerts
Get notified when a vehicle is marked as ‘Damaged’ complete with photos and details
Powerful features to improve your workflow
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Manage Multiple Locations
Easily consolidate vehicles across all your fleet locations into a single, well organised view
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Track Vehicles on a Map
Automatically record the GPS location each time you scan your vehicles VIN barcode and see them with asset maps
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Detailed History Log
You can view your entire fleet of vehicles, including current location, mileage, inspection history, and who carried out the inspections in real-time
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Automated Alerts
Set up custom alerts for key fleet events, such as mileage thresholds, location updates, and damage reports
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Integrate your tools
Integrate your fleet data and seamlessly connect it with your favourite tools
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You Scan We Populate
Scan a VIN to instantly retrieve vehicle details like manufacturer, model year, engine type, and more
Vehicle Tracking Software FAQs
Why use VIN barcodes for vehicle tracking?
Vehicles manufactured since 1981 typically use a unique 17-character Vehicle Identification Number (VIN), which is often displayed as a scannable barcode, that identifies its make, model, year and more.
With Orca Scan’s VIN barcode tracking system, you can scan and record each vehicle instantly. Every scan captures key details, such as make, model, and year, and you can add additional information, including mileage, condition, and GPS location. This creates a complete, real-time audit trail for your fleet.
Accurate VIN barcode tracking helps with fleet management, maintenance scheduling, and journey monitoring - giving you full visibility and control over your entire vehicle fleet.
How to track vehicles by VIN with Orca Scan
Tracking VIN barcodes with Orca Scan is simple:
- Download the Orca Scan barcode scanner app
- Create a new sheet using the Vehicle Tracking template
- Scan a vehicle’s VIN barcode
- Enter key details like mileage, condition and inspection history
- Save your changes
Your team can now view an up-to-date shared record of every vehicle. Using the Orca Scan web application, you can track vehicles locations, inspection history and who performed each check.
Where to find the VIN barcode on a vehicle
The VIN Barcode is typically found in one of the following locations:
- Bottom corner of the windshield
- Inside the driver or passenger door post
- Front panel of the engine compartment
What information does a VIN barcode hold?
A VIN barcode stores essential vehicle data, including:
- Country of manufacture
- Manufacturer and vehicle division
- Brand, body style, engine size and type
- Model year
- Assembly plant
- Vehicles serial number
With Orca Scan, this information becomes instantly accessible.
Can I set up damage alerts when tracking vehicles by VIN?
Yes, using Orca Scan’s triggers, you can automatically send email alerts whenever a vehicle is marked as Damaged. Each alert can include inspection details and photos, so that action can be taken quickly to keep your vehicles on the road.
You can set up the trigger like this 👇
Does VIN barcode tracking provide live GPS vehicle tracking?
Orca Scan does not provide continuous live GPS vehicle tracking. Instead, it records the GPS location when a vehicle’s VIN barcode is scanned, creating a location history alongside details such as mileage, condition and inspection records. This gives teams an up-to-date audit trail without requiring dedicated GPS tracking hardware.
Here's why thousands of teams count on Orca Scan
Trusted by businesses worldwide
- Group IT and Digital Transformation Director at Lawrence David Ltd
The biggest thing is having the information in their hand at any time. They’ve all got phones and the Orca Scan app. They scan the QR code, giving them all the information they need without going to their office computer to look it up
- GSE MGR at Signature Aviation
What a phenomenal find Orca Scan was
- Inventory Analyst at CKC Good Food
A good thing about Orca is that it’s always moving in the right direction
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Ready to implement Vehicle Tracking Software?
Download our step-by-step setup guide and start tracking stock using barcodes in minutes.
Works with iOS, Android & enterprise scanners
Vehicle Tracking Software related questions?
If you need help brainstorming how best to track your inventory, get in touch; we’d be happy to help.