How to connect your barcode scanner to Zapier

You can build real-time custom workflows using events that occur in Orca Scan to trigger actions in over 5,000 apps that Zapier has in their library or use Zapier’s built-in tools.

1. Sign up for Zapier

Zapier runs on the browser without the need for any installation, so you can use it on any operating system. Head over to zapier.com to get started.

2. Create a Zap with Orca Scan (Beta)

Once you’ve created an account and logged into Zapier, you’ll be taken to your dashboard. Head to the ‘create a zap’ option, or if you need some workflow ideas, start typing in the apps you wish to connect in the text fields to start building your custom workflow.

Click on the ‘Create Zap’ button.
Click on the ‘Create Zap’ button.

The first step in creating a zap with Zapier is to create a trigger. A trigger listens for specific events and pulls the required data associated with that event.

This is where Orca Scan will need to be selected.

Search for the Orca Scan app and choose it as a trigger.
Search for the Orca Scan app and choose it as a trigger.

Once the Orca Scan app has been chosen, there will be a dropdown of events to choose from. The triggers we’ve built for the Orca Scan app are:

Select your preferred trigger.
Select your preferred trigger.

After choosing the app and the events, you’ll be asked to connect your Orca Scan account with Zapier by signing in.

Click the sign-in button to sign into your Orca Scan app.
Click the sign-in button to sign into your Orca Scan app.

To authenticate the connection between Zapier and Orca Scan securely, you’ll be asked for your API key (please don’t share this with anyone). To find your API key, head over to the Orca Scan web app and go to your ‘Account Settings’ page in the dropdown menu in the top right corner.

Go to
Go to

You’ve now found your API key; now you need to copy it onto your clipboard, then head back over to Zapier and paste it into the API key field to continue.

Copy and paste your Orca Scan API key into Zapier to complete the connection.
Copy and paste your Orca Scan API key into Zapier to complete the connection.

Now a connection has been securely authenticated, you can continue setting up the trigger.

If you have selected the ‘New Row’ event or if you’ve chosen the ‘New Sheet’ event trigger, you can skip straight ahead to test the trigger in Step 3.

To complete the trigger, you now need to define which sheet Zapier needs to listen to for new events (new rows). Hit the dropdown menu to see a list of your sheets in Orca Scan, and select the one you want to use as a trigger (the name of the Orca Scan sheet is in bold).

Find a list of your Orca Scan sheets in the dropdown menu.
Find a list of your Orca Scan sheets in the dropdown menu.

If you cannot see the Orca Scan sheet you want to use, find the ‘Refresh fields’ button below the dropdown menu of sheets to refresh your list of sheets.

Click ‘Refresh fields’ to refresh the list of Orca Scan sheets.
Click ‘Refresh fields’ to refresh the list of Orca Scan sheets.

3. Test the trigger and build your workflow

Once the trigger has been set up, you’ll now need to test the trigger to make sure it’s working correctly. Head to the ‘Test trigger’ button to begin testing.

Test the trigger to finalise setting up the trigger.
Test the trigger to finalise setting up the trigger.

When you begin testing, Zapier will start to look for new events (a new row in the sheet you defined earlier or a new sheet that’s been created). Zapier will pull up the most recent event; if nothing can be found, try to scan an item using the Orca Scan app to add a new row or add a new sheet in the Orca Scan web app.

Find new Orca Scan events to test the newly created Zapier trigger.
Find new Orca Scan events to test the newly created Zapier trigger.

And, ta-da! You’ve now successfully created an Orca Scan trigger.

Now you can search through Zapier’s extensive library of apps and built-in tools to build out your workflow with the next set of actions, and, on a paid plan, you can take it even further by adding a series of actions after the Orca Scan trigger to create a multi-step zap.

Add an action using Zapier’s collection of apps and built-in tools.
Add an action using Zapier’s collection of apps and built-in tools.

Oh, one more thing… We’re super excited to roll out the Zapier Orca Scan app to support actions!

If you’ve created a trigger with another app in Zapier’s library (like you did earlier with Orca Scan), you can now use them to trigger events in Orca Scan.

The actions we’ve built are:

Choose Orca Scan to take actions triggered by other apps in Zapier.
Choose Orca Scan to take actions triggered by other apps in Zapier.

Please check out Zapier’s help center for more support or troubleshooting any issues. We’re excited to hear about the workflows you build!


Have a question about capturing barcodes using Zapier?

We’re always happy to help; chat with us live or drop us an email.

Ready to start scanning?