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How to track vehicles using VIN barcodes

All vehicles manufactured after 1981 have a Vehicle Identification Number (VIN) barcode. You can scan the VIN barcode using the free Orca Scan barcode app to record inspections, vehicle movements and more in real-time.

How to track VIN barcodes using Orca Scan

Using Orca Scan with the Vehicle Tracking template turns Orca Scan into a VIN barcode scanner app. Each scan provides you with detailed information about such as make, model, and year of manufacture. Additional information such as vehicle condition, GPS location and mileage can then be entered to help maintain a fully visible audit log of a vehicles life.

To get started:

  1. Download the Orca Scan barcode scanner app
  2. Create a new sheet using the Vehicle Tracking template
  3. Scan a VIN barcode on a vehicle
  4. Enter the required information
  5. Save the changes

You can now view your entire fleet of vehicles, including current location, mileage, inspection history, and who carried out the inspections in real-time using the Orca Scan web application.

Where is the VIN barcode located?

The VIN Barcode is typically found in one of the following locations:

What information does a VIN barcode contain?

A VIN barcode contains the following information:

Can I be notified about damaged equipment?

Orca Scan’s trigger feature enables automatic email notifications to specified users when an item is marked as ‘Damaged’ in your sheets, complete with details and photos provided by the inspector.

Vehicle tracking questions?

As always, we’re happy to help you troubleshoot any issues setting up the Vehicle tracking using Orca Scan. Feel free to chat with us live or drop us an email.

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