Medicine Barcode Scanner Software for Healthcare Management

Effective drug tracking is vital in healthcare, as is effective medical device tracking. Using a medicine barcode scanner system ensures accurate inventory and management of pharmaceuticals. From over-the-counter to prescription medications, barcodes are key to efficient tracking.

The Orca Scan drug tracking solution offers many advantages:

1. Track drugs using existing medication barcodes (no need to create new barcodes)
2. Get notification emails when stock is low by setting Min Stock level
3. Get notification emails when overstocked by setting Max Stock level
4. Product name, batch number and expiry date automatically populated
5. Get an in-app notifications when an expired drug is scanned
6. Use existing hardware (smartphones, tablets or barcode scanners)
7. All data is stored securely in the cloud
8. Access your data from any web browser or smartphone
9. Share data across multiple sites/locations

The Orca Scan drug tracking solution, a powerful medicine barcode scanner, works with smartphones, tablets, or dedicated scanners. It reads medication barcodes and extracts data like batch numbers and expiry dates whenever possible. For NHS-issued medications, it also provides extra details such as drug name and pack size.

To get started:

1. Download the Orca Scan barcode app
2. Create a new sheet using the Drugs template
3. Scan the barcode on the medication
4. Confirm/enter the drug information and quantity
5. Set a min/max stock level if required (via web app)
6. Save the changes

Yes, our Drug Tracking solution was designed in collaboration with existing Orca Scan users who use Orca to track medication inventory across hospitals, ambulance stations, dental surgeries, care homes and veterinary surgeries.

Yes. Orca Scan is a fully customisable barcode scanner app; you can add fields to capture additional data such as text, signatures, photos and even GPS locations.

The Drug Tracking solution is designed to act as a starting point; you can expand upon it as your inventory tracking process evolves.

The best way to track drugs across multiple locations is to create an Orca Scan sheet for each site:

1. Create a sheet using the Drug Tracking Template
2. Add fields to capture additional information (if needed)
3. Duplicate the sheet, one for each location
4. Add the relevant users to the correct sheets

This approach provides the following benefits:

• User access can be restricted by only allowing access to specific sheets
• Inventory from multiple sites can be scanned by remote teams and visible via the web
• The organisation has a real-time view of all inventory across all sites
• You can create a view to pull all drugs from all locations into a read-only sheet

The Drug Tracking template contains a Min Stock hidden field that can only be accessed by an administrator using the Orca Scan web application.

To set a low stock level for a specific product:

1. Login to the Orca Scan web application
2. Search for the item you wish to set a low stock warning for
3. Enter the low stock number into the Min Stock field

That’s it. Whenever a product quantity falls below the Min Stock level, you will receive an email notification with related product information.

The Drug Tracking template contains a Max Stock hidden field that can only be accessed by an administrator using the Orca Scan web application.

To set an overstock level for a specific product:

1. Login to the Orca Scan web application
2. Search for the item you wish to be notified about when it’s overstocked
3. Enter the overstock number into the Max Stock field

That’s it. Whenever a product quantity goes above the Max Stock level, you will receive an email notification with related product information.