Maintenance Tracking Software for Asset Control

Barcodes offer a highly efficient method for managing maintenance activities, asset identification, and inventory control.

Implementing barcodes within maintenance tracking software enhances operations by:

• Streamlining asset and inventory management workflows
• Simplifying the entire process of maintenance tracking
• Increasing efficiency through rapid information retrieval
• Reducing expenditure on equipment failures and subsequent repairs
• Improving data accuracy while accelerating data collection and minimising errors
• Integrating with Microsoft Excel, Google Sheets and more to easily set up reports
• Facilitating enhanced team collaboration with real-time visibility of results

Overall, barcodes provide a simple, cost-effective solution for managing assets, inventory, and maintenance activities, allowing you to optimise your maintenance program and reduce costs.

Maintenance is a regular process performed on equipment, machinery, or facilities to avoid breakdowns, malfunctions, or other problems. Its goal is to ensure equipment runs efficiently and effectively for long periods, particularly important for office equipment tracking, for example.

Routine inspections, cleaning, lubrication, and replacing parts before they wear out reduces the chance of equipment failure, extends the life of assets, and avoids unexpected downtime and repair costs. Regular cleaning is also a key part of maintenance, and cleaning inspection software can help ensure this is done effectively.

Using the Orca Scan Maintenance solution means you can:

• Use a smart phone to easily scan assets
• Have visibility over assets like maintenance history and warranties
• Create custom forms and track progress against tasks in real time
• Enjoy offline functionality for remote or low connectivity locations
• Streamline maintenance, improve data accuracy and reduce downtime risk
• Track replacement parts without the need for other systems

Getting started with Orca Scan maintenance tracking software is quick and easy. Follow these initial steps to streamline your maintenance process:

1. Download the Orca Scan barcode app
2. Create a new sheet using the Maintenance template
3. Scan your asset’s barcode using the app
4. Following the prompts to enter the required information
5. Save the changes

You can add multiple users to your **** maintenance tracking sheet to allow your workforce to collaborate on maintenance tasks and use the Orca Scan history log to view who last maintained which equipment, at what time and from which device.

You can easily design and print barcode labels with Orca Scan using the barcode label designer. Design them in the web app, and you’ll see the labels you create in the mobile app.

Orca Scan also offers a completely free Barcode Image API which details a quick and easy way for users to generate their own barcodes from the simplicity of a simple link in your browser.

Yes, Orca Scan maintenance tracking software includes notification capabilities for damaged equipment. Using Orca Scan’s triggers feature, you can set your sheets up to be notified either via Email, in-app notification or an in-app dialogue.

Our Maintenance solution already comes with a trigger, set up to email a specified address when something is logged as Damaged.

Yes. Orca Scan is a fully customisable barcode scanner app; you can add fields to capture additional data such as text, signatures, photos and even GPS locations. The Maintenance solution is designed to act as a starting point; you can expand upon it as your needs evolves.

For industries with assets spread across multiple locations, the optimal method is to set up an Orca Scan sheet for each site. Here’s how:

1. Create a sheet using the Maintenance Template
2. Add fields to capture additional information (if needed)
3. Duplicate the sheet (one for each location)
4. Rename the sheets to their location name
5. Add the relevant users to the correct sheets

This approach means you can:

• Restrict User access to specific sheets
• Allow assets from multiple sites to be inspected remotely and view the results via the web
• Get a real-time view of all assets, their locations and maintenance status
• Create a view to view all assets from multiple locations in a single read-only sheet