Your one-stop platform for all things barcodes
Designed to grow with you, start free and upgrade anytime.
Free
Get set up with just the basics
$0
Billed monthlyWhat you get:
- 1 User
- 50 Rows (per sheet)
- 1 Sheet
- Custom fields
- Hardware scanner support
1 User Starter
All the essentials for growing teams
$20
Billed monthlyEverything in Free, plus:
- 2 Users ($10 per user)
- 1,000 Rows (per sheet)
- 5 Sheets
- Triggers
- Data Sources
- Views
- Asset Maps
- Contactless Forms
Business
Advanced features for bigger teams
$40
Billed monthlyEverything in Starter, plus:
- 2 Users ($20 per user)
- 20,000 Rows (per sheet)
- 20 Sheets
- Photo Fields
- Formulas
- Multi Admin
- Custom Branding
- Integrations
Enterprise
A plan tailored to your organisation
Custom
Contact for pricingEverything in Business, plus:
- Increased Users
- Increased Sheets
- Increased Rows
- Custom Domain
- Payment by Invoice
- Security Review
- Dedicated Customer Success Manager
- Implementation Sessions
Free
Get set up with just the basics
$0
Billed annuallyWhat you get:
- 1 User
- 50 Rows (per sheet)
- 1 Sheet
- Custom fields
- Hardware scanner support
Starter
All the essentials for growing teams
$20
Billed annuallyEverything in Free, plus:
- 2 Users ($10 per user)
- 1,000 Rows (per sheet)
- 5 Sheets
- Triggers
- Data Sources
- Views
- Asset Maps
- Contactless Forms
Business
Advanced features for bigger teams
$40
Billed annuallyEverything in Starter, plus:
- 2 Users ($20 per user)
- 20,000 Rows (per sheet)
- 20 Sheets
- Photo Fields
- Formulas
- Multi Admin
- Custom Branding
- Integrations
Enterprise
A plan tailored to your organisation
Custom
Contact for pricingEverything in Business, plus:
- Increased Users
- Increased Sheets
- Increased Rows
- Custom Domain
- Payment by Invoice
- Security Review
- Dedicated Customer Success Manager
- Implementation Sessions
Trusted by over 50,000 organisations in over 165 countries
Compare Plans
At Orca Scan, we have a plan for every need.
Enterprise
Let's Talk| Users A user is defined as one unique email account and each member needs one to share sheets and track user activity. Learn more | 1 | 2 +$10 per extra user | 2 +$20 per extra user | Increased |
| Sheets A sheet is like a custom database you design by adding/removing columns. When users are added to a sheet, it appears in the mobile app and columns become data entry fields. Learn more | 1 | 5 | 20 | Increased |
| Rows (per sheet) Each row represents one unique item such as a barcode, SKU, or serial number. Learn more | 50 | 1000 | 20000 | Increased |
| Revision history Every time a change or update is made, an individual record is timestamped with the user's name for you to trace all activity. Learn more | 2 weeks | 6 months | 1 year | Unlimited |
| Custom Fields (GPS, signatures, etc) Add unlimited custom fields such as GPS location, signature, drop-down lists, etc. Learn more | ✓ | ✓ | ✓ | ✓ |
| Photo Fields Capture photos of your assets for quality/inspection purposes. Learn more | ‐ | ‐ | ✓ | ✓ |
| Hardware scanner support Works with Bluetooth scanners or installed directly on barcode scanners from Zebra, Honeywell, DataLogic, etc. Learn more | ✓ | ✓ | ✓ | ✓ |
| Barcode Label Generator Generate and print barcode labels and QR codes directly from the web or mobile application. Learn more | ✓ | ✓ | ✓ | ✓ |
| Triggers Add custom logic to your sheets to show/hide fields, set up notifications, or break barcodes into multiple fields. Learn more | ‐ | ✓ | ✓ | ✓ |
| Data Sources Set any sheet as the Data Source for another (e.g., master product list). Learn more | ‐ | ✓ | ✓ | ✓ |
| Views (per sheet) Merge multiple sheets into one readonly view (e.g., inventory from multiple locations). Learn more | ‐ | ✓ | ✓ | ✓ |
| Asset Maps View the location of all your assets on a map, with a detailed history of each item's journey. Learn more | ‐ | ✓ | ✓ | ✓ |
| Contactless Forms Print a QR code poster for any sheet to let users without an app enter data into your sheet using any camera phone. Learn more | ‐ | ✓ | ✓ | ✓ |
| Multi Admin Give trusted members of your team more access to add triggers and add/remove fields. Learn more | ‐ | ‐ | ✓ | ✓ |
| Custom Branding Create a seamless brand experience by incorporating your logo, colour palette, and other visual elements. Learn more | ✓ | ✓ | ✓ | ✓ |
| Formulas Create and manage formulas in Orca Scan to automate calculations and solve complex problems. Learn more | ‐ | ‐ | ✓ | ✓ |
| Microsoft Excel Send barcode scans directly into Microsoft Excel in real-time using a unique URL assigned to each sheet. Learn more | ‐ | ‐ | ✓ | ✓ |
| Google Sheets Send barcode scans directly into Google Sheets in real-time using a unique URL assigned to each sheet. Learn more | ‐ | ‐ | ✓ | ✓ |
| Zapier Scan barcodes into 5,000 apps using Zapier. Learn more | ‐ | ‐ | ✓ | ✓ |
| Make / Integromat Trigger events in over 1,000 apps using make.com. Learn more | ‐ | ‐ | ✓ | ✓ |
| Microsoft Power BI Connect any sheet directly to Microsoft Power BI to build dashboards, with real-time access to your data. Learn more | ‐ | ‐ | ✓ | ✓ |
| Tableau Connect any sheet directly to Tableau to build dashboards, with real-time access to your data. Learn more | ‐ | ‐ | ✓ | ✓ |
| Google Data Studio Connect any sheet directly to Google Data Studio to build dashboards, with real-time access to your data. Learn more | ‐ | ‐ | ✓ | ✓ |
| Live Data URL Pull data from any sheet in HTML, CSV, XML, or JSON format using a simple HTTP GET request. Learn more | ‐ | ‐ | ✓ | ✓ |
| Lookup URL Pull data from your system each time a barcode is scanned. Learn more | ‐ | ‐ | ✓ | ✓ |
| Validation URL Inspect, approve, or reject every barcode scan before it's saved to your sheet. Learn more | ‐ | ‐ | ✓ | ✓ |
| WebHook In Send an HTTP POST to your sheet to add, update, or delete any row. Learn more | ‐ | ‐ | ✓ | ✓ |
| WebHook Out Keep your system in sync by receiving an HTTP POST every time a row is added, updated, or deleted. Learn more | ‐ | ‐ | ✓ | ✓ |
| Rest API Connect Orca Scan to your system using an industry standard RESTful API. Learn more | ‐ | ‐ | ✓ | ✓ |
| Live chat & Email Support Get assistance with issues and questions via live chat or email. Learn more | ✓ | ✓ | ✓ | ✓ |
| Support docs & videos Access our extensive library of guides, tutorials, and videos to assist you. Learn more | ✓ | ✓ | ✓ | ✓ |
| Priority support response Get faster responses for support requests with priority support. Learn more | ‐ | ‐ | ✓ | ✓ |
| Dedicated Success Manager Access a dedicated support manager for personalized assistance. Learn more | ‐ | ‐ | ‐ | ✓ |
| Payment by invoice Make payments by invoice rather than using a credit card. Learn more | ‐ | ‐ | ‐ | ✓ |
FAQ
Can’t find what you need? Ask the team
What is a user?
A user is defined as one personalised email address (you@yourcompany.com) and each team member needs one.
This email address is used to share sheets between users, and track activity.
What is a sheet?
You can think of a sheet as a single tab in a spreadsheet; however in Orca Scan each sheet acts as a real-time database from which the mobile app can push and pull data for multiple users.
Each column in your sheet becomes a data entry field in the mobile app, simply add/remove columns to capture the data you need.
What is a row?
A row is just like a row in a spreadsheet. In Orca Scan, each row represents one unique item such as a barcode, SKU or serial number.
When you scan a barcode using the mobile app, it will search your sheet for a matching row, or create one if does not exist.
What is a revision history?
Any advanced tracking system should tell you when an activity happened, what the activity was and who carried it out.
Orca Scan logs this information for you automatically, simply select the item and click view history.
Can I use Orca Scan for free?
Yes, our free tier is completely free to use indefinitely. It has up to 50 rows and one sheet, more than enough for most small projects.
How is Free different to Paid?
The main difference is the features available to the paid plans. For example, our free tier has one cloud sheet with a 50 row cap where as our business plan can have up to 20 sheets with a 20,000 row cap.
What if I pass my storage limit?
We will store any additional items that you scan or import, but they will go dormant so they can’t be exported or accessed on mobile. You can still read, edit, and organise all the items below the row limit.
Can I pay monthly?
Yes, Orca Scan is a pay-as-you-go service. You can pay monthly and cancel anytime. If you decide to cancel mid-month, you will be billed for the remainder of that month.
Do you offer support?
Yes. We’re keen to help you get the most out of the system, chat with us live or via email if you have any queries. You can also find user guides and videos in our guides section.
Do you support non-profits?
Yes, we offer a 50% discount off all plans for registered non-profit organizations.
