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Pricing plans  for every need.

Simple and transparent pricing that grows with you


Perfect for exploring Orca Scan without any commitment.


  • 1 user
  • 50 rows
  • 1 sheet
  • 2 week revision history
  • No advanced features
  • No Integrations
  • No API Access


Ideal for teams looking for expanded functionality.

$20 per monthper month

  • 2 users (+$10 per user)
  • 1,000 rows
  • 5 sheets
  • 6 month revision history
  • Limited advanced features
  • No Integrations
  • No API Access


Unlock advanced features for bigger teams and complex needs.

$40 per monthper month

  • 2 users(+$20 per user)
  • 20,000 rows
  • 20 sheets
  • 1 year revision history
  • Full advanced features
  • Integrations
  • No API Access


A plan that suits your organisation perfectly.


  • Increased users
  • Increased sheets
  • Increased rows
  • Unlimited revision history
  • Full advanced features
  • Integrations
  • API Access

Trusted by 50,000 organizations in 167 countries

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Compare Plans

At Orca Scan, we have a plan for every need.




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$20 per month

$240 per year

Get Starter Plan Get Starter Plan


$40 per month

$480 per year

Get Business Plan Get Business Plan



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A user is defined as one unique email account and each member needs one to share sheets and track user activity. Learn more
1 2 + $10 per extra user 2 + $20 per extra user Increased
A sheet is like a custom database you design by adding/removing columns. When users are added to a sheet, it appears in the mobile app and columns become data entry fields. Learn more
1 5 20 Increased
Rows (per sheet)
Each row represents one unique item such as a barcode, SKU or serial number. Learn more
50 1,000 20,000 Increased
Exports (per day) 3 Unlimited Unlimited Unlimited
Revision history
Every time a change or update is made, an individual record is timestamped with the users name for you to trace all activity. Learn more
2 Weeks 6 Months 1 Year Unlimited
Custom fields (GPS, signatures, etc)
Add unlimited custom fields such as GPS location, signature, drop-down lists etc Learn more
Photo fields
Capture photos of your assets for quality/inspection purposes Learn more
Web, iOS & Android apps
Hardware scanner support
Works with Bluetooth scanners or installed directly on barcode scanners from Zebra, Honeywell, DataLogic etc. Learn more
Barcode label generator
Generate and print barcode labels and QR codes directly from the web or mobile application. Learn more
Add custom logic to your sheets to show/hide fields, setup notifications or break barcodes into multiple fields. Learn more
Data Sources
Set any sheet as the Data Source for another (e.g. master product list) Learn more
Merge multiple sheets into one readonly view (e.g. inventory from multiple locations). Learn more
Asset Maps
View the location of all your assets on a map, with detailed history of each items journey. Learn more
Contactless Forms
Print a QR code poster for any sheet to let users without an app enter data into your sheet using any camera phone (e.g. contact tracing) Learn more
Multi Admin
Give trusted members of your team more access to add triggers and add/remove fields. Learn more
Custom branding
Create a seamless brand experience by incorporating your logo, colour palette, and other visual elements. Learn more
Create and manage formulas in Orca Scan to automate calculations and solve complex problems. Learn more
Microsoft Excel
Send barcode scans directly into Microsoft Excel in real-time using a unique URL assigned to each sheet. Learn more
Google Sheets
Send barcode scans directly into Google Sheets in real-time using a unique URL assigned to each sheet. Learn more
Scan barcodes into 5,000 apps using Zapier. Learn more
Make / Integromat
Trigger events in over 1,000 apps using Learn more
Microsoft Power BI
Connect any sheet directly to Microsoft Power BI to build dashboards, with real-time access to your data. Learn more
Connect any sheet directly to Tableau to build dashboards, with real-time access to your data. Learn more
Google Data Studio
Connect any sheet directly to Google Data Studio to build dashboards, with real-time access to your data. Learn more
Live Data URL
Pull data from any sheet in HTML, CSV, XML or JSON format using a simple HTTP GET request Learn more
Lookup URL
Pull data from your system each time a barcode is scanned Learn more
Validation URL
Inspect, approve or reject every barcode scan before it's saved to your sheet. Learn more
WebHook In
Send a HTTP POST to your sheet to add, update or delete any row. Learn more
WebHook Out
Keep your system in sync by receiving a HTTP POST every time a row is added, updated or deleted. Learn more
Rest API
Connect Orca Scan to your system using an industry standard RESTful API Learn more
Live chat & email support
Support docs & videos
Priority support response
Dedicated Success Manager
Payment by invoice


Can’t find what you need? Ask the team

What is a user?

A user is defined as one personalised email address ( and each team member needs one.

This email address is used to share sheets between users, and track activity.

Screenshot of added users to a sheet inside the Orca Scan web application
What is a sheet?

You can think of a sheet as a single tab in a spreadsheet; however in Orca Scan each sheet acts as a real-time database from which the mobile app can push and pull data for multiple users.

Each column in your sheet becomes a data entry field in the mobile app, simply add/remove columns to capture the data you need.

Screenshot of sheets in the Orca Scan web and mobile applications
What is a row?

A row is just like a row in a spreadsheet. In Orca Scan, each row represents one unique item such as a barcode, SKU or serial number.

When you scan a barcode using the mobile app, it will search your sheet for a matching row, or create one if does not exist.

Screenshot of rows of barcodes inside Orca Scan web application
What is a revision history?

Any advanced tracking system should tell you when an activity happened, what the activity was and who carried it out.

Orca Scan logs this information for you automatically, simply select the item and click view history.

Screenshot of the Orca Scan history log
Can I use Orca Scan for free?

Yes, our free tier is completely free to use indefinitely. It has up to 50 rows and one sheet, more than enough for most small projects.

How is Free different to Paid?

The main difference is the features available to the paid plans. For example, our free tier has one cloud sheet with a 50 row cap where as our business plan can have up to 20 sheets with a 20,000 row cap.

What if I pass my storage limit?

We will store any additional items that you scan or import, but they will go dormant so they can't be exported or accessed on mobile. You can still read, edit, and organise all the items below the row limit.

Can I pay monthly?

Yes, Orca Scan is a pay-as-you-go service. You can pay monthly and cancel anytime. If you decide to cancel mid-month, you will be billed for the remainder of that month.

Do you offer support?

Yes. We're keen to help you get the most out of the system, chat to us live or via email if you have any queries. You can also find user guides and videos in our guides section.

Do you support non-profits?

Yes, we offer a 50% discount off all plans for registered non-profit organizations.

Unlocking the potential for businesses across the globe

Discover the extraordinary achievements powered by Orca Scan

View all customer stories

"I use this tool daily at work, inventory has never been easier!"

Theo Garner, Systems Administrator

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“We were searching for something that would automate the process as much as possible. It’s so universally friendly for all devices”

Brittany Baiunco, Senior Operations Analyst.

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“The traceability that Orca Scan has given us has enabled us to manage inventory far more effectively”

Andy Fawkes, Managing Director.

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