Contact Tracing Solution for Safer Workplaces

Contact tracing is the process of quickly identifying, assessing, and managing people who have been to a specific location. It became critical during COVID-19, but many organisations have maintained it post-pandemic to have greater visibility of those attending different locations by using a contact tracing solution.

During the pandemic, businesses that were open to the public had to collect contact details of visitors. They did this in case any of the visitors had come into contact with someone who tested positive for COVID-19. This allowed public health agencies to contact those at risk and advise them of the correct steps to prevent further spreading, and keep the public safe.

Today, many businesses have kept contact tracing systems to better understand who is visiting their spaces, and how to keep them safe. For example, a top construction firm in the USA implemented a contact tracing solution to efficiently manage the safety and security of over 400 construction site workers using only a smartphone, a hard hat and Orca Scan.

Quickly set up your sheet and create a QR code for visitors to scan with their mobile phone upon entry to you event or workplace. Visitors must complete a short, secure QR Code Form, which you can later export to your favourite programmes, like Excel or Google Sheets, using our handy integrations, helping you maintain compliance records across multiple sites as part of your contact tracing solution.

In a matter of minutes, you’ll have a simple visitor check-in process that:

• Works on all modern smartphones without the need for an app
• Generates and prints QR code posters to display on your premises
• Shares data across multiple sites and locations in real-time
• Stores personal data securely in the cloud using industry-standard AES-256 encryption
• Gives you access to your data from any web browser or smartphone
• Is a custom solution for your needs

To get started:

1. Download the Orca Scan barcode app
2. Create a sheet with the Contact Tracing Template
3. Generate a barcode for each location you’re monitoring
4. Download the barcode and place it in your check-in area
5. Scan the codes at the location on any mobile device
6. When prompted, fill in the contact information
7. Add fields to capture additional information (if needed)
8. Save the changes

You can create a QR code for contact tracing in the Orca Scan web app. Just open the side panel to design, download and print your barcodes easily.

For label purchases, we recommend Avery or Dymo.

Create separate Orca Scan sheets for each premises or location, then display your QR Code Poster in the appropriate place so visitors can:

• Scan the QR code image with their smartphone camera
• Provide their contact details using autofill or enter manually in a few seconds
• Get back to enjoying their time at your business

If you’re managing multiple locations, you can easily consolidate contact information from each of your sheets into a well-organised single sheet with the help of views.

Personalise your Orca Scan sheets with your logo, brand colours, and more using our custom branding feature.

If you need custom workflows, you can also set up Triggers to add if-this-then-that logic to your sheets without code. Read our guide to find out more.