Streamline Trade Show Lead Capture with Orca Scan
At Orca Scan, we’ve revolutionised event lead management by actively collaborating with users worldwide, incorporating their valuable feedback to create one of the most advanced lead-capture apps for trade shows. With our Trade Show Lead Capture Solution, you can effortlessly capture leads using your smartphone, tablet, or scanner, eliminating the need for time-consuming paperwork.
Use in mobile
Trusted by over 50,000 organisations in over 165 countries
Turn Every Interaction into a Sales Opportunity
Provide exhibitors and attendees with an easy-to-use solution to maximise their event ROI
No More Lost Leads or Missed Opportunities
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Capture Leads Instantly
Scan attendee badges or business cards using just your smartphone with a single scan
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Works Online & Offline
No internet? No problem. Collect leads anywhere, and they’ll automatically sync to the cloud once reconnected
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Sync Leads with Your CRM
Automatically send captured leads to your CRM or marketing tools , ensuring immediate follow-ups and no lost opportunities
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Fully Customisable
Tailor data collection with custom fields for follow-up preferences, engagement insights, attendee notes, and key contact details to capture the most valuable information for post-event follow-ups
Powerful features to improve your workflow
Automate, integrate and collaborate — all in real time
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Custom Branding
Customise the app with your very own brand logo, custom colours, and more with Custom Branding
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Add Users
Share sheets with your team, allowing multiple people to scan and collect leads into a single, organised sheet for easier lead management
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Integrate your tools
Integrate with tools like Microsoft Excel, Google Sheets, and more to share data and reports easily with other teams
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Detailed History Log
Each scan is logged, showing how often someone was scanned, when, and by whom keeping data clean and organised
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Capture Photos
Capture photos to add a face to each lead, verify identity, or document interest in specific products making follow-ups more personal and effective
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Manage Multiple Venues
Create separate sheets for each premises or location, then display your QR Code Poster in the appropriate place for visitors
Here's why thousands of teams count on Orca Scan
Trusted by businesses worldwide
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alpha kilo bravo
Awesome Tool!
Works Great!
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Jeet Chakrabarty
Account Manager at Whirlpool Canada 
I’ve tested quite a few different scanning apps; nothing compares to Orca Scan
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Debbie De lange
Love the experience
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Steve Fleming
Inventory Analyst at CKC Good Food 
The beauty of Orca is its flexibility
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Jacoco-2013
Great and very useful!!!
For sure!
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Andy Fawkes
Managing Director at Masteroast 
The appeal of Orca Scan was its simplicity
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How to Get Started with This Solution
What is Lead Capture?
Trade show lead capture, also known as Lead Retrieval, involves gathering data from barcodes or QR codes on attendee badges at events like trade shows and conferences.
This process efficiently provides leads to both exhibiting companies and attendees for seamless post-event follow-ups. The Orca Scan Lead Capture Solution has been designed to make this process as simple as possible.
How do I get started with trade show lead capture using Orca Scan?
At Orca Scan, we’ve revolutionised event lead management by actively collaborating with users worldwide, incorporating their valuable feedback to create one of the most advanced trade show lead-capture apps. Its super simple to get started 👇
- Download Orca Scan on your mobile & sign in
- Create a new sheet using the Lead Capture template
- Import a list of attendees (make sure the list contains a barcode column)
- Duplicate the sheet (excluding data) one for each exhibiting company
- Connect the data-source to your first sheet
- Invite the users from the exhibiting company to their respective sheet(s)
- Download the Orca Scan barcode app
- Scan the badge on the barcode
Now, you can capture leads, and their information will automatically populate in real-time from the data source.
What's the best way to generate QR codes for trade show event badges?
In the Orca Scan Web App, you can easily download and print your barcodes from the side panel. Simply send QR codes to attendees via email or post if you prefer physical badges.
Want to go a step further? Design your own barcode labels with your logo, images and more with our barcode label designer.
For label purchases, we recommend Avery or Dymo.
How do I use Orca Scan for trade show lead capture?
Assuming you’ve shared a sheet with attendees or exhibiting organisations, here’s what they have to do:
- Accept the email invitation
- Download the Orca Scan Mobile App
- Scan
When you scan a badge, we’ll automatically populate fields in real time from the data-source, similar to how QR code attendance tracking works.
How do I share trade show lead capture results from my exhibit?
With export permissions, clients can easily click ‘Export’ to retrieve data in various formats. If not granted, you can export their data upon request from your account. We also offer integrations for added convenience.
How can I prevent duplicate entries of the same person at trade shows with Orca Scan?
When you scan a badge, Orca Scan checks for a match in the sheet and displays the corresponding record. Each scan is logged in the record’s history.
Does Orca Scan provide a way to consolidate the lead capture for many trade shows?
Yes! You can easily consolidate leads from multiple sheets into a well-organised single sheet with the help of views.
This method is invaluable when you’re looking to centralise leads from various sheets for a single exhibitor.
Is there a hardware scanner I can use with Orca Scan for trade show lead capture?
Yes, Orca Scan is device agnostic you can use it with smartphones and a variety of industrial barcode scanners – see the Orca Scan compatible scanners.
Does Orca Scan let me customise branding for lead capture?
Yes, you can personalise Orca Scan with your branding, including logo, colours, and more using our custom branding feature.
How can I use Orca Scan to capture leads at trade shows without internet access?
Orca Scan works offline, allowing you to capture leads with or without an internet connection. Leads automatically sync to the cloud when you reconnect.
Is it possible to import existing attendees into the Orca Scan lead system?
Yes, you can find a step-by-step guide on importing existing attendees here.
Aside from lead generation, can I use Orca Scan for event attendance tracking?
Yes, with our QR code attendance solution, you can monitor attendee numbers, track session attendance, and gather valuable insights effortlessly.
Lead Capture related questions?
If you need help brainstorming how best to track your inventory, get in touch; we’d be happy to help.
