Office Equipment Tracking Software – Better Inventory Control

By proactively tracking your office equipment, you can:

• Increase the visibility of assets across your organisation
• Reduce costs by avoiding unnecessary purchases
• Prevent theft by correctly monitoring the usage of company assets
• Maintain accurate records of equipment usage and conditions for insurance claims
• Stay compliant with office regulations such as PAT testing
• Create a transparent and accountable environment
• Reduce costs by preventing equipment downtime with proper maintenance tracking.
• Improve productivity and reduce time spent looking for equipment
• Prime your business for growth and expansion
• You could also implement contact tracing solutions for workplace safety

Our office equipment solution allows you to scan the barcode on each of your assets and add details like the condition of the item, who it’s issued to and where it’s located.

To get started:

1. Download the Orca Scan barcode app
2. Create a new sheet using the Office Equipment Template
3. Scan the Asset ID
4. Select the asset type from the drop-down menu
5. Select the item condition from the ‘Condition’ drop-down menu
6. Select the name of the colleague you’re assigning to from the ‘Issued To’ drop-down menu
7. Save the changes

You can easily design and print barcode labels with Orca Scan using the barcode label designer. Design them in the web app, and you’ll see the labels you create in the mobile app.

Easily understand who has what equipment by assigning each item to a team member. All you have to do is:

1. Scan the Asset ID
2. Select the name of the colleague you’re assigning to from the ‘Issued To’ drop-down menu
3. Save and close

If your team member is changing jobs or working on a new project, they may no longer need the equipment that was assigned to them. To update this, all you need to do is:

1. Scan the Asset ID
2. Select Unassigned from the ‘Issued To’ drop-down menu
3. Save and close

Orca Scan is a fully customisable barcode scanner app so you can add fields to capture additional data such as text, photos and even GPS locations.

Using the History Log, you can select a single asset and view its historical record; including the condition, who it has been assigned to and where it is located in chronological order.

You can also use Triggers to be notified when an item needs to be repaired or stock levels are running low.

Orca Scan can decode and track a variety of 1D, 2D and 3D barcodes from Universal Product Code (UPC) to DataMatrix and QR codes. Get a complete list of supported barcodes here.

You can use dedicated hardware from companies like Zebra, Datalogic and Honeywell to track these or install the Orca Scan app onto your phone or tablet 🤳