Cylinder Tracking System
At Orca Scan, we created a gas cylinder tracking system that helps teams track cylinders with barcodes and smartphones. Scan cylinders as they move between sites, vehicles, storage areas, and workshops, and keep a live record without paper or spreadsheets. Know where every cylinder is, who has it, and when it needs to be returned. Each scan updates a shared record with status, location, supplier, return dates, and movement history, helping reduce losses, rental costs, and manual errors.
Use in mobile 
Trusted by over 50,000 organisations in over 165 countries
Gas Cylinder Tracking Software
Track location, handovers, and returns in one place.
Powerful features to improve your workflow
-
Fully Customisable
Build a workflow that works for you using custom fields for cylinder status, supplier, location, pressure level, return date and more
-
Scan with Mobile
Scan gas cylinders using smartphones, tablets or enterprise barcode scanners. No more paper forms or manual spreadsheets.
-
Notifications
Automatically notify teams when cylinders are marked as empty, overdue for return or moved between sites so nothing gets missed.
Powerful features to improve your workflow
-
Complete audit trail
View the full history of every gas cylinder including scans, status updates, location changes and who last handled it.
-
Views
Quickly filter gas cylinders by site, status, supplier, current holder or return date to find the records you need in seconds.
-
Reduce rental costs
Track exactly which gas cylinders are still in use, where they are located and who last scanned them to avoid unnecessary rental charges
Gas Cylinder Tracking System FAQs
What is gas cylinder tracking software?
Gas cylinder tracking software is a way to record when each cylinder is issued, returned, transferred, checked in, and moved between depots, sites, and customer locations.
How does gas cylinder tracking software work?
Giving each cylinder a barcode or identifier, and then scanning it when it is checked in, checked out, transferred, or returned. Orca Scan stores those updates in one place so you can see the movement history, without waiting for someone to rewrite a spreadsheet after the handover.
Can I track gas cylinders using existing barcodes?
Yes. Barcode tracking makes it easier to record cylinder movement quickly and reduce manual entry errors. It is useful for check-in, check-out, and transfer workflows. You can scan the barcode already on the cylinder, or if you don’t have one, create one using the Orca Scan Barcode Label Designer.
What data does the system capture?
Gas cylinder tracking software captures operational data to control cylinder inventory, asset history, and daily handovers. Typical fields include:
- Cylinder ID or barcode
- Gas type or cylinder type
- Current status
- Site, depot, or customer location
- Supplier
- Latest scan time
- Notes, inspection details, or condition updates
With Orca Scan, your sheet is fully customisable, so you can add fields, functionality, and extra sheets as the workflow evolves.
Does it work across multiple sites or depots?
Yes. Gas cylinder tracking software can be used across multiple sites, depots, projects, and customer locations while keeping the same cylinder record in one shared system. That means you can track cylinder movements across depots, see who a cylinder is assigned to, and review status updates without maintaining separate trackers for every location.
How do I set up gas cylinder tracking with Orca Scan?
Orca Scan works on smartphones, tablets, and enterprise barcode scanners, so you can start with the hardware you already have without needing to invest in new equipment or stall existing workflows. If you need dedicated hardware, see the Scanner guides.
You can begin with existing barcodes, one team, and the cylinders you need to control first, then expand later across more depots, vehicles, or field teams using the same setup without replacing your current workflow immediately.
- Download the Orca Scan barcode app
- Create a new sheet using the Gas Cylinder Tracking template
- Scan the barcode on the gas cylinder
- Enter additional information such as gas type, status, location, or holder
- Add notes if needed
- Save and close
Here's why thousands of teams count on Orca Scan
Trusted by businesses worldwide
- Group IT and Digital Transformation Director at Lawrence David Ltd
It took about half an hour to get set up with Orca Scan, and we now track the canisters using the existing barcodes already attached to the bottles
- Logistics Analyst at MSN Air Service
We use and depend on Orca Scan 24 hours a day, 7 days a week… everywhere I go I see a new implementation for it
-
Super practical
Easy to use, super fast and saves up a lot of time
Explore related solutions
Certified and Trusted: Quality You Can Rely On
Backed by Industry-Leading Certifications
Gas Cylinder Tracking System related questions?
If you need help brainstorming how best to track your inventory, get in touch; we’d be happy to help.