Gas Cylinder Tracking Software
Orca Scan is gas cylinder tracking software that uses barcodes and smartphones to record each cylinder’s location, status and movement in real time. Scan cylinders when they are issued, returned, transferred or moved between sites, vehicles, storage areas and workshops to keep one shared record of where they are, who has them and when they are due back. It replaces paper logs and manually updated spreadsheets with a live, shared cylinder tracking workflow. Each scan updates the cylinder record with its location, holder, supplier, status, return dates and movement history, helping teams reduce lost cylinders, avoid unnecessary rental costs and cut manual data-entry errors.
Use in mobile 
Trusted by over 50,000 organisations in over 165 countries
Every cylinder, accounted for
Track gas cylinder locations, handovers and returns in one place
Powerful features to improve your workflow
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Fully Customisable
Build a workflow that works for you using custom fields for cylinder status, supplier, location, pressure level, return date and more
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Scan with Mobile
Scan gas cylinders using smartphones, tablets or enterprise barcode scanners. No more paper forms or manual spreadsheets.
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Notifications
Automatically notify teams when cylinders are marked as empty, overdue for return or moved between sites so nothing gets missed.
Powerful features to improve your workflow
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Complete audit trail
View the full history of every gas cylinder including scans, status updates, location changes and who last handled it.
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Views
Quickly filter gas cylinders by site, status, supplier, current holder or return date to find the records you need in seconds.
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Reduce rental costs
Track exactly which gas cylinders are still in use, where they are located and who last scanned them to avoid unnecessary rental charges
Gas Cylinder Tracking Software FAQs
What is gas cylinder tracking software?
Gas cylinder tracking software is a way to record when each cylinder is issued, returned, transferred, checked in, and moved between depots, sites, and customer locations.
How does gas cylinder tracking software work?
Gas cylinder tracking software works by giving each cylinder a barcode or identifier, then scanning it when it is checked in, checked out, transferred or returned. Orca Scan stores those updates in one place so you can see the movement history, without waiting for someone to rewrite a spreadsheet after the handover.
Can I track gas cylinders using existing barcodes?
Yes. Barcode tracking makes it easier to record cylinder movement quickly and reduce manual entry errors. It is useful for check-in, check-out, and transfer workflows. You can scan the barcode already on the cylinder, or if you don’t have one, create one using the Orca Scan Barcode Label Designer.
What data does the system capture?
Gas cylinder tracking software captures operational data to control cylinder inventory, asset history, and daily handovers. Typical fields include:
- Cylinder ID or barcode
- Gas type or cylinder type
- Current status
- Site, depot, or customer location
- Supplier
- Latest scan time
- Notes, inspection details, or condition updates
With Orca Scan, your sheet is fully customisable, so you can add fields, functionality, and extra sheets as the workflow evolves.
Does it work across multiple sites or depots?
Yes. Gas cylinder tracking software can be used across multiple sites, depots, projects, and customer locations while keeping the same cylinder record in one shared system. That means you can track cylinder movements across depots, see who a cylinder is assigned to, and review status updates without maintaining separate trackers for every location.
How do I set up gas cylinder tracking with Orca Scan?
Orca Scan works on smartphones, tablets, and enterprise barcode scanners, so you can start with the hardware you already have without needing to invest in new equipment or stall existing workflows. If you need dedicated hardware, see the Scanner guides.
You can begin with existing barcodes, one team, and the cylinders you need to control first, then expand later across more depots, vehicles, or field teams using the same setup without changing everything at once.
- Download the Orca Scan barcode app
- Create a new sheet using the Gas Cylinder Tracking template
- Scan the barcode on the gas cylinder
- Enter additional information such as gas type, status, location, or holder
- Add notes if needed
- Save and close
Here's why thousands of teams count on Orca Scan
Trusted by businesses worldwide
- Group IT and Digital Transformation Director at Lawrence David Ltd
It took about half an hour to get set up with Orca Scan, and we now track the canisters using the existing barcodes already attached to the bottles
- Logistics Analyst at MSN Air Service
We use and depend on Orca Scan 24 hours a day, 7 days a week… everywhere I go I see a new implementation for it
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Super practical
Easy to use, super fast and saves up a lot of time
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Gas Cylinder Tracking Software related questions?
If you need help brainstorming how best to track your inventory, get in touch; we’d be happy to help.