How to print barcode labels

Printing barcode labels shouldn’t be complicated, and with Orca Scan, it isn’t. Whether you use a standard office printer or a thermal label printer, you can turn the data in your sheet into professional barcode labels in seconds.

Simply select your rows, choose a label style, and print them on the label type that best suits your workflow.

What labels are compatible with Orca Scan?

We currently support a range of barcode label types, including: Avery labels , which can be used with a typical office printer, Rollo Labels for use with the Rollo Wireless printer and DYMO labels for use with the DYMO LabelWriter 450 thermal printer.

You can print QR codes, Code 128, Code 39 and other barcode formats on all supported label types.

How to print barcode labels from the web app

Log into Orca Scan on the web app at cloud.orcascan.com
Open the sheet containing the data you’d like to print labels for and expand the ‘Labels’ tool from the left-hand panel
Highlight the rows containing the data you want included on barcode labels
Select your preferred label design - or create your own with our Barcode Label Designer
If needed, you can map fields to make sure the data in your sheet match the required fields in your label.
Use our field mapper to match data from your Orca Sheet
When your label is complete, click print and select the label type that best matches your labels

Top tips:

If you’d like to download your label as a PDF, click ‘Print Labels’, choose how many labels you’d like per page and click ‘download’.
You can download barcode labels as an SVG to send to a designer or professional printer when you click ‘Download Images’.
If you don’t want to download and you’re happy with your selection, hit print, and you’re done.

Useful Keyboard Shortcuts

Action	Description	Windows	MacOS
Copy	Copies the selected text or item to the clipboard	`Ctrl+C`	`Cmd+C`
Paste	Pastes the copied item from the clipboard	`Ctrl+V`	`Cmd+V`
Select multiple rows	Multi-select non-adjecent rows	`Ctrl+Click`	`Cmd+Click`

Action: Copy
Description: Copies the selected text or item to the clipboard
Windows: Ctrl+C
MacOS: Cmd+C

Action: Paste
Description: Pastes the copied item from the clipboard
Windows: Ctrl+V
MacOS: Cmd+V

Action: Select multiple rows
Description: Multi-select non-adjecent rows
Windows: Ctrl+Click
MacOS: Cmd+Click

How to Print Barcode Labels from the Mobile App

You can also print barcodes directly from the Mobile App. To do this:

Log into Orca Scan Mobile App
Open the item you’d like to print a barcode for by scrolling through your sheet or using the search bar
You can use the search bar to find a specific entry in your sheet
Tap the print icon next to your barcode field. If your barcode field is missing, ensure Hidden in mobile is turned off in the web app
Select your preferred label design (e.g., QR Code, Code 139). Some labels require specific formatting, so you may need to adjust this in the web app
Choose your printer, paper size and scaling
When you’re happy, hit print

Tip: To make sure an item is searchable in mobile, enable Searchable in mobile and Show in mobile list for the relevant fields in the web app.

Recommended Label Suppliers for Your Barcode Labels

The barcode printing feature was developed using genuine DYMO and Avery labels. We recommend working with compatible printers, including wireless label printers, for flexible deployment. Another great provider is Camcode, and you can visit their page to learn more about Camcode Durable Asset Labels. Alternatively, you can purchase Avery labels at avery.com and DYMO labels at dymo.com.