How to design barcode labels with Orca Scan's Label Designer

With Orca Scan’s intuitive Barcode Label Designer, you can create barcodes, customise layouts, and print labels directly in the platform.

Open the Orca Scan Barcode Label Designer

1. Log in to the Orca Scan Web App
2. Select a sheet or create one if you haven’t already
3. Click on the left-hand panel called Labels
4. Choose from a list of pre-configured templates or click Create new label

Name your barcode label

If you’re creating your own design, you should name your barcode label so you can find it easily later.

1. On the left-hand panel, locate the Label name field
2. Enter a meaningful name for your label, such as “Product QR Code” or “Shipping Label”
3. Optionally, you can add a Description to help your team understand its purpose

Customise your label

Use the drag-and-drop functionality to create your label

On the right-hand panel, select from the list of fields from your sheet (e.g., Barcode, Name, Job Title, etc.). Drag and drop the desired fields onto the label canvas.

Adjust position

Select an element and drag it to your desired location on the canvas.

Resize elements

Use the handles that appear around a selected element to adjust its size.

Tip: This functionality works best with Google Chrome. If you don’t see the handles around the selected element, you can use the measurements in the left-hand panel.

Add elements

Use the toolbar to insert images, text, and shapes.

Change fonts and colours

Click an element to see options in the left-hand panel, like font style, size, text colour, and background colour.

Tip: Use the rulers to align elements relative to one another. Hold Ctrl and scroll with your mouse wheel to zoom in for finer adjustments.

How to design a label to use with our Barcode Image API

Once you’ve created a custom label template with the Barcode Label Designer, you can use it with our Barcode Image API. To do this, you’ll need to grab the label’s ID. Here’s how:

1. Visit the Orca Scan Web App
2. Open the Labels tab on the left hand side
3. Click ... on the label, and press Edit
4. You can find the Label ID in the URL, in the format cloud.orcascan.com/designer/{labelId}

Once you have your label ID, you can start generating barcode images using your template via our API. Just follow these steps:

1. Visit barcode.orcascan.com/?type={labelId}
2. Enter any variables from your sheet into the label by appending &{variableName}={value}
3. Press enter to load the image
4. Right-click and save the image

Tip: You can only access the label ID for labels you’ve created yourself.

Recommended label suppliers for your barcode labels

The barcode printing feature was developed using genuine DYMO and Avery labels, so we recommend working with compatible printers, including wireless label printers for flexible deployment. Another great provider is Camcode, and you can visit their page to learn more about Camcode Durable Asset Labels. Alternatively, you can purchase Avery labels at avery.com and DYMO labels at dymo.com.

Useful keyboard shortcuts

Next steps

• Supported printers
• Scan barcodes directly to Excel
• Get started with the Web App
• Learn about supported hardware scanners

Questions about barcode labels?

We’re always happy to help, chat with us live or drop us an email.