Solar Panel Maintenance Tracking

At Orca Scan, we created solar panel maintenance tracking software that helps solar operators and field technicians inspect, log, and maintain panels across multiple sites using barcode scanning. As solar capacity expands, operators face growing pressure to maintain performance, meet compliance requirements, and reduce downtime. Our software records installation details, inspection results, photos, maintenance history, and GPS locations. Even in areas with no connection, it automatically syncs when back online, giving teams visibility, traceability, and control while reducing errors across the lifecycle of every panel.

Use this solution

Use in mobile

Trusted by over 50,000 organisations in over 165 countries

Install, Inspect and Scan with Ease

Work Offline

Conduct inspections in remote areas or low-coverage zones. Scans and updates automatically sync to the cloud once connectivity is restored
Capture Photos

Attach photos of panel damage, defects, or completed works for evidence-based records
Full Audit Trail

Every scan and update is logged automatically, showing who installed a panel, when it was last inspected and what works were carried out

Powerful features to improve your workflow

Solar Panel Inspection FAQs

What is solar panel maintenance tracking software?

Solar panel maintenance tracking software is a dedicated system for managing inspections, servicing, and performance history across one or multiple sites. Each panel is tracked as an individual asset, with inspection results, maintenance records, and supporting data stored in one place. Unlike spreadsheets, which rely on manual updates and separate files.

How do I get started with solar panel inspection tracking?

Getting started with Orca Scan for solar panel maintenance is quick and easy:

Download the Orca Scan barcode scanning app
Create a new sheet using the Solar Panel Inspection template
Label each solar panel with a barcode or QR code (if not already labelled)
Scan the panel’s barcode using the mobile app
Enter inspection, maintenance, or damage details
Capture photos where prompted
Save the record

What data can the system capture during inspections?

The Orca Scan Solar Panel Inspection Solution can capture:

Site
Array
Row
Installation date and time
GPS location
Inspection date and time
Technician name and device used
Panel condition and status
Fault or defect type
Maintenance actions taken
Notes
Photos

All data is logged against the panel’s unique barcode, creating a complete inspection history across the lifecycle of a solar panel.

How does it work in the field without WiFi?

Orca Scan works fully offline, making it ideal for remote solar farms and low-connectivity environments. The app automatically downloads the data you need in advance, allowing field technicians to:

Scan solar panel barcodes
Search and update existing inspection and maintenance records
Add new inspection entries and logs

Once the device reconnects to the internet, all data syncs automatically, ensuring inspection records remain accurate and up to date.

Can I track thousands of panels across multiple solar sites?

Yes. With Orca Scan, you can organise each solar farm in its own sheet, making it easy to manage panels site by site. Inviting users to sheets so field technicians and operations teams can collaborate in real time, whether they’re assigned to one site or several. The history log shows who inspected or maintained a panel, when the work was completed, and from which device.

If you need a portfolio-wide view, combine panels from all farms into a single sheet using views. This lets you group and report across every site in one place, while keeping individual farms organised separately.

Can I generate barcodes for solar panels?

Most solar panels have a barcode already, but if not, you can create your own with Orca Scan:

Design and print durable barcode labels using the Barcode Label Designer in the web app
Create and print barcode labels directly from the mobile app
Use Orca Scan’s free Barcode Image API to generate barcodes instantly via a browser link

Can I be notified when solar panels are damaged?

You can configure if-this-then-that logic to be notified about damaged solar panels that require attention

Yes. Using Triggers, Orca Scan can automatically notify teams when a panel is marked as damaged or requires attention so teams can prioritise repairs and minimise downtime. Alerts can be sent via email, in-app notifications or on-screen alerts.