Solar Panel Maintenance Tracking & Inspection Software

Solar Panel Maintenance FAQs

What is solar panel maintenance tracking software?

Solar panel maintenance tracking software is a system for managing inspections, servicing and maintenance history across one or multiple sites. Each panel is tracked as an individual asset, with inspection results, defects, maintenance records, photos and supporting data stored in one place. This replaces manual spreadsheets, paper inspection forms and separate files with a shared, traceable record for each panel.

How do I get started with solar panel maintenance and inspection tracking?

Getting started with Orca Scan for solar panel maintenance is quick and easy:

1. Download the Orca Scan barcode scanning app
2. Create a new sheet using the Solar Panel Inspection template
3. Label each solar panel with a barcode or QR code (if not already labelled)
4. Scan the panel’s barcode using the mobile app
5. Enter inspection, maintenance, or damage details
6. Capture photos where prompted
7. Save the record

What data can the system capture during inspections?

Orca Scan can capture the following data during solar panel inspections:

• Site
• Array
• Row
• Installation date and time
• GPS location
• Inspection date and time
• Technician name and device used
• Panel condition and status
• Fault or defect type
• Maintenance actions taken
• Notes
• Photos

All data is logged against the panel’s unique barcode or QR code, creating a complete inspection history across the lifecycle of a solar panel.

How does it work in the field without WiFi?

Orca Scan works fully offline, making it ideal for remote solar farms and low-connectivity environments. The app automatically downloads the data you need in advance, allowing field technicians to:

• Scan solar panel barcodes
• Search and update existing inspection and maintenance records
• Add new inspection entries and logs

Once the device reconnects to the internet, all data syncs automatically, ensuring inspection records remain accurate and up to date.

Can I track thousands of panels across multiple solar sites?

With Orca Scan, you can organise each solar farm in its own sheet, making it easy to manage panels site by site. You can invite users to sheets so field technicians and operations teams can collaborate, whether they are assigned to one site or several. The history log shows who inspected or maintained a panel, when the work was completed, and from which device.

If you need a portfolio-wide view, combine panels from all farms into a single sheet using views. This lets you group and report across every site in one place, while keeping individual farms organised separately.

Can I generate barcodes for solar panels?

Many solar panels include a manufacturer barcode or scannable serial number. If a panel does not have a scannable identifier, you can create your own barcode with Orca Scan:

• Design and print durable barcode labels using the Barcode Label Designer in the web app
• Create and print barcode labels directly from the mobile app
• Use Orca Scan’s free Barcode Image API to generate barcodes instantly via a browser link

Can I be notified when solar panels are damaged?

Yes. Using Triggers, Orca Scan can automatically notify teams when a panel is marked as damaged or requires attention so teams can prioritise repairs and minimise downtime. Alerts can be sent via email, in-app notifications or on-screen alerts.