PAT Testing Software
At Orca Scan, we’ve created PAT testing software that helps organisations record appliance inspections, test results and re-test dates using barcodes or QR codes. Scan each electrical appliance to open its record, enter inspection results and test readings, update its status and set the next test date. Replace paper logs and spreadsheets with one live digital record, so your team can easily see what’s been tested, what passed or failed and what needs testing next.
Use in mobile 
Trusted by over 50,000 organisations in over 165 countries
Barcode based PAT testing records
Scan appliances to record PAT test results and maintain a complete testing history
Powerful features to improve your workflow
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Print Barcode Labels
Design, generate and print pass/fail labels for every asset using Orca Scan
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Complete Testing History
Maintain a complete history of PAT tests and updates for every appliance in one place, including who made it and when
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Automated Triggers
Set up automated triggers to notify your team when an appliance is marked as failed or its status changes
Powerful features to improve your workflow
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Import Existing Data
Import existing appliance records from spreadsheets, so you don’t have to start from scratch
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Fully Customisable
Orca Scan is fully customisable. You can add fields to capture additional data such as signatures, photos and even GPS locations
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Scan with Mobile
Scan appliance barcodes and update PAT test records using your phone or tablet
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Capture Photos
Attach photos to inspection records to document damaged equipment, failed tests or appliance condition
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Work Offline
Capture data even when offline, syncing automatically to the cloud once reconnected
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Export Your Data
Sync test data instantly to Excel, Google Sheets, and more for real-time reporting and record-keeping
Portable Appliance Testing Software FAQs
What is PAT testing software?
PAT testing software helps organisations digitally manage Portable Appliance Testing (PAT) records. It can be used to track electrical appliances, record visual inspections and test results, manage next test dates and maintain a complete testing history using QR codes or barcodes.
What data should I record during a PAT test?
PAT testing records can include the appliance name, barcode, manufacturer, model, serial number, appliance class, location, visual inspection result, applicable electrical test readings, overall test result, test date and next test due date.
Can I use barcodes or QR codes for PAT testing?
Yes. Attach a QR code or barcode to each appliance and scan it to instantly access the correct record. Test results, inspection dates, notes and photos can then be recorded against the appliance, helping maintain an accurate testing history.
How often should electrical appliances be PAT tested?
PAT testing frequency should be based on factors such as the type of equipment, how it is used, the environment and the results of previous inspections and tests.
Can I manage PAT testing across multiple sites?
Yes. Keep PAT testing records from different sites in a single shared sheet using Views, so your team can scan, update, and review appliance records from anywhere.
Can PAT testing software notify my team when an appliance fails?
Yes. Orca Scan triggers can automatically notify your team when an appliance is marked as failed, helping them quickly take action before retesting.
Can I customise the PAT testing template?
Yes. Orca Scan’s PAT testing template can be customised to match your organisation’s testing requirements. Add, remove or rename fields, configure data types and dropdown options, and capture the inspection details and test readings relevant to your equipment and procedures. You can also customise and print PAT test labels using the Orca Scan label designer.
How do I set up PAT testing with Orca Scan?
Orca Scan works on smartphones and tablets, allowing you to scan QR codes or barcodes attached to electrical appliances and update PAT testing records on-site.
To get started:
- Download the Orca Scan barcode app
- Create a new sheet using the PAT Test template
- Import existing appliance records or add your appliances
- Scan or assign a barcode to each appliance
- Record appliance details, class, applicable test results, and next test due date
- Add signature, notes or photos if needed
- Save your changes and repeat for each appliance
Here's why thousands of teams count on Orca Scan
Trusted by businesses worldwide
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More than just a scanner
Orca Scan is very simple to use, and the support is very helpful. Been using it for 3 years now. And I am not a tech person.
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Super practical
Easy to use, super fast and saves up a lot of time
- Group IT and Digital Transformation Director at Lawrence David Ltd
One of the reasons I got my promotion was the digitalisation that comes with Orca Scan
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Portable Appliance Testing Software related questions?
If you need help brainstorming how best to track your inventory, get in touch; we’d be happy to help.