PAT Testing Software with Barcode Scanning

PAT Testing Software FAQs

What is PAT testing software?

PAT testing software helps organisations digitally manage Portable Appliance Testing (PAT) records. It can be used to track electrical appliances, record visual inspections and test results, manage next test dates and maintain a complete testing history using QR codes or barcodes.

What data should I record during a PAT test?

PAT testing records can include the appliance name, barcode, manufacturer, model, serial number, appliance class, location, visual inspection result, applicable electrical test readings, overall test result, test date and next test due date.

Is PAT testing a legal requirement?

PAT testing requirements vary by country, industry and workplace. Organisations may have responsibilities to keep electrical equipment safe and properly maintained, with inspection and testing used as part of that process. The appropriate approach and testing frequency should be based on risk and any applicable local regulations or safety standards.

How often should electrical appliances be PAT tested?

There is no universal fixed interval for PAT testing. How often equipment should be inspected and tested depends on factors such as the type of appliance, how frequently it is used or moved, the environment it operates in and the results of previous inspections and tests. Organisations should set testing intervals based on risk and any relevant local regulations or industry guidance.

Can I use barcodes or QR codes for PAT testing?

Yes. Attach a QR code or barcode to each appliance and scan it to instantly access the correct record. Test results, inspection dates, notes and photos can then be recorded against the appliance, helping maintain an accurate testing history.

Can I manage PAT testing across multiple sites?

Yes. Keep PAT testing records from different sites in a single shared sheet using Views, so your team can scan, update, and review appliance records from anywhere.

Can PAT testing software notify my team when an appliance fails?

Yes. Orca Scan triggers can automatically notify your team when an appliance is marked as failed, helping them quickly take action before retesting.

Can I customise the PAT testing template?

Yes. Orca Scan’s PAT testing template can be customised to match your organisation’s testing requirements. Add, remove or rename fields, configure data types and dropdown options, and capture the inspection details and test readings relevant to your equipment and procedures. You can also customise and print PAT test labels using the Orca Scan label designer.

How do I set up PAT testing with Orca Scan?

Orca Scan works on smartphones and tablets, allowing you to scan QR codes or barcodes attached to electrical appliances and update PAT testing records on-site.

To get started:

1. Download the Orca Scan barcode app
2. Create a new sheet using the PAT Test template
3. Import existing appliance records or add your appliances
4. Scan or assign a barcode to each appliance
5. Record appliance details, class, applicable test results, and next test due date
6. Add signature, notes or photos if needed
7. Save your changes and repeat for each appliance