Automatic backups & instant recovery protect your data by saving a copy of your Orca Sheet whenever a major change is made. So if you make a mistake, or delete something by accident, you can simply rewind, recover and carry on.
When are backups taken?
A backup is created whenever you perform a destructive action such as:
- Importing data
- Clearing a column
- Clearing a sheet
- Deleting a sheet
- Deleting multiple rows
- Deleting one or more columns
- Restoring a backup over an existing sheet
What’s included in a backup?
Each backup is essentially a snapshot of your sheet at a moment in time capturing:
- All rows and their associated data
- Any triggers set up in the sheet
- The full history log
How long your backups are stored depends on the plan you’re on. If you need longer retention periods, reach out to our team.
Please note: If you need to keep the same users when restoring, choose Restore: Over existing. If you Restore: As a new sheet your users will need to be re-added.
Can I manually backup my data?
Yes, if you want to do a backup at any point, you can:
- Right click on the sheet tab at the bottom of your sheet
- Choose Create Backup
- Name your Backup
- Press Save
Manual backups will appear alongside your automatic ones.
How to restore a backup in Orca Scan
Only the sheet Owner or an Admin can restore a backup. To do this, you need to:
- Log into the Orca Scan web app at cloud.orcascan.com
- Click the Backups button in the bottom-right corner
- Select a backup to open a read-only preview
- When you’re ready, click Restore
- Choose Restore: Over existing or Restore: As a new sheet
- Hit Save
You will now have a fully restored sheet.
Need help with Automatic Backups?
We’re always happy to help, chat with us live or drop us an email.
