How to generate and print barcode labels

You can now generate and print barcode labels using a free Orca Scan account.


1. Generate barcodes

A barcode is a unique identifier encoded as an image to make it possible for computer systems to identify physical objects. To generate barcodes, simply right-click on any cell and select generate barcodes.

Enter the number of barcodes

Now enter the number of barcodes you’d like to generate, along with any prefix/suffix and click create.

Generate a number of barcodes with unique a prefix and suffix
Generate a number of barcodes with unique a prefix and suffix

That’s it, your sheet now contains a list of newly created barcode numbers. You can now add columns and additional data to be surfaced when a user scans this barcode.

Tip:_ to reproduce barcode labels for items that already have a barcode, simply import your barcode data and follow the “how to print barcodes” guide._


2. Print barcodes labels

We currently support Avery labels which can be used with a typical office printer and DYMO labels for use with the DYMO LabelWriter 450 thermal printer.

To get started, first expand the barcode labels tool on the left.

Select barcode type

Now select the type of barcode (aka symbology) you would like to print. We support all major barcodes but recommend QR codes if you’re using smartphones.

Add label text

You can add text below each barcode, this makes it easier to identify an item/batch etc without having to scan a barcode. To add label text, simply select column containing the text value.

Label each of your barcodes to identify them
Label each of your barcodes to identify them

Tip:_ you can download the barcodes as image files to send to designers etc._

Choose label type

Once you’re happy with your label format, click print labels and select the label type that best matches your labels.

Tip:_ you can download barcode labels as a PDF to send to professional printers._

Print

Once you’re happy with your selection, hit print and you’re done.


3. Buying labels

The barcode printing feature was developed using genuine DYMO and Avery labels, so we recommend you avoid compatibles. You can purchase Avery labels at avery.com and DYMO labels at dymo.com.


Next steps


Questions about barcode labels?

We’re always happy to help, chat with us live or drop us an email.

Ready to start scanning?