How to Design Barcode Labels with Orca Scan's Label Designer

Tired of struggling with complicated label design software? This guide will show you how to design barcode labels effortlessly using Orca Scan’s new intuitive designer.

We’ll cover everything you need to know, from generating barcodes to customizing layouts and printing.

Say goodbye to label design headaches and hello to a streamlined, efficient process.

Open the Orca Scan Barcode Label Designer

Log in to your Orca Scan account
Select a sheet or create one if you haven’t already
Click on the left-hand panel called ‘Labels’

Name Your Barcode Label

On the left-hand panel, locate the Label name field
Enter a meaningful name for your label, such as “Product QR Code” or “Shipping Label”
Optionally, you can add a description to help your team understand its purpose

Rename your Label using the left-hand panel

How to Design Barcode Labels: Customizing Your Layout

Use the drag-and-drop functionality to create your label: On the right-hand panel, select from the list of fields from your sheet (e.g., Barcode, Name, Job Title, etc.). Drag and drop the desired fields onto the label canvas
Customise the layout and style
- Adjust Position: Select an element and drag it to your desired location on the canvas
- Resize Elements: Use the handles that appear around a selected element to adjust its size
- Add Elements: Use the toolbar to insert images, text, and shapes
  Use the toolbar to insert elements onto your canvas
- Change Fonts and Colours: Click an element to see options in the left panel, like font style, size, text colour, and background colour
  Change colours, fonts and text size from within the designer
Tip: Use the rulers to align elements relative to one another. Hold Ctrl and scroll with your mouse wheel to zoom in for finer adjustments.

Printing your Barcode Labels

We currently support Avery labels which can be used with a typical office printer, Rollo Labels for use with the Rollo Wireless printer and DYMO labels for use with the DYMO LabelWriter 450 thermal printer.

To get started, first, click the sheet containing the data you’d like to print labels for and expand the ‘Labels’ tool from the left-hand panel.

Select Rows to Print: Highlight the rows containing the data you want to print
Highlight the rows you want to print
Select your preferred label design
Choose the barcode label design you need
Click Print (or Map Fields) to proceed. If your data is correctly mapped, you can print immediately. If any fields in your label aren’t linked to data in your sheet, you’ll be prompted to map them through the Map Fields menu before printing
Use our field mapper to match data from your Orca Sheet
Once you’re happy with your label, click print and select the label type that best matches your labels
If you’d like to download as PDF, click ‘Print Labels’, choose how many labels you’d like per page and click ‘download’.
Once you’re happy with your selection, hit print, and you’re done.

Tip: You can download barcode labels as an SVG to send to a designer or professional printer when you click ‘Download Images’.

Printing Barcodes Directly via the Orca Scan Mobile App

Open the item you’d like to print a barcode for by scrolling through your sheet on the mobile app or using the search bar.

You can use the search bar to find a specific entry in your sheet

Tip: Make sure the column (field) is set to ’Searchable in mobile’ in the web app, and if more information is needed, enable ’Show in mobile list’ for the relevant fields

To print, simply:

Tap the print icon next to your barcode field. If your barcode field is missing, ensure ’Hidden in mobile’ is turned off in the web app.
Select your preferred label design (e.g., QR Code, Code 139). If you choose a label that requires specific formatting (e.g., 12 digits), edit it via the web app
Choose your printer, paper size and scaling
When you’re happy, hit print.

Recommended Label Suppliers for Your Barcode Labels

The barcode printing feature was developed using genuine DYMO and Avery labels, so we recommend working with compatible printers. You can purchase Avery labels at avery.com and DYMO labels at dymo.com.

Useful Keyboard Shortcuts

Action	Description	Shortcut
Copy	Copies the selected text or item to the clipboard.	`Ctrl+C`
Paste	Pastes the copied item from the clipboard.	`Ctrl+V`