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Contactless Forms - collect data using QR codes

What is a Contactless Form?

A Contactless Form is a method of collecting information digitally, without the use of pen, paper, or a mobile app - it uses a QR code and a smartphone.

How do Contactless Forms work?

Contactless Forms leverage the fact that the majority of smartphones today can scan a QR code using their camera and without an app. The user journey is as follows:

  1. A user scans a QR code using a camera phone
  2. They're taken to a web page containing a series of questions
  3. They answer the questions and tap 'Done'

The information is stored securely in the cloud and is accessible from anywhere in the world, making Contactless Forms a great candidate for Digital Transformation projects.

How can Contactless Forms be used?

Contactless Forms can be used in any environment that typically requires users to complete a paper form, such as:

  • Contact Tracing
  • Maintenance Log Books
  • Fault Reporting
  • Health & Safety checks
  • Event Registration
  • Visitor Check-in (replacing forms and touchscreens)

How do I create a Contactless Form?

You can turn any Orca Scan sheet into a Contactless Form by enabling anonymous entry. You simply add columns to your sheet for the data you want to capture and Orca will turn that into a form to present to the user.

To get started:

1. Create a new sheet

Login to your Orca Scan account and create a new sheet and by clicking the (+) icon in the bottom left of the screen. Then select the template that closely matches the data you want to capture (choose Blank Canvas to build your own) and click create.

Create a new Orca Scan sheet

TIP: You can include example data in any new sheet, which is a great way of testing your sheet works before you use it in a production environment.

2. Enable anonymous entry

To allow non-registered users to enter data into your Sheet, you will need to allow anonymous entry. To do this, click the small Orca icon int the bottom left of the screen.

Locate your Sheet QR code

Then turn on allow anonymous data entry and click save.

Enable anonymous data entry

Please note: Once enabled, anyone with access to your Sheet QR Code or unique URL can enter data into your sheet. You can disable access at any time by turning off anonymous entry.

3. Print your Contactless Poster

Orca automatically generates a unique QR Code poster for you so you can print the poster and you're good to go. You can also download the Contactless QR Code as an image in SVG format to send to a designer.

Print or download your sheet QR code
Print or download your Sheet QR Code

TIP: Your Contactless Poster uses the name and description you set when creating the sheet. You can change these by right-clicking on the sheet tab and selecting rename.

4. Displaying your Contactless Form poster

You're now ready to start collecting data. Simply display your Contactless Form poster in a location that is accessible to your audience.

People can scan your QR code to access your public cloud sheet.

Anyone with a smartphone can now scan the QR code using their camera (no app required) and complete the form.

5. Review your data

When users scan your QR Code poster and fill in the form, the data is automatically sent to your Orca Scan sheet. You can access this data, in real-time from anywhere in the world using the Orca Scan Web or Mobile application.

View captured data in your Cloud Sheet

Questions about Contactless Forms?

We're really excited by the potential of Contactless Forms and cannot wait to see how you use them. If you'd like help getting set up, chat with us live or drop us an email.