Contact Tracing Solution for Safer Workplaces

How to Get Started with Contact Tracing

What is contact tracing?

Contact tracing is the process of identifying and recording everyone who visits a specific location. While it became essential during COVID-19, many organisations have maintained it to improve visitor management, site security and staff safety. Modern QR code check-in solutions make it easy to track who enters or leaves your premises.

How can contact tracing improve workplace safety?

During the pandemic, businesses collected visitor details to quickly notify anyone exposed to COVID-19, helping public health agencies prevent further spread, and keep the public safe.

Today, organisations continue to use contact tracing systems to monitor visitor and staff safety, maintain secure premises and ultimately improve workplace safety. For example, a leading US construction firm implemented Orca Scan to track over 400 workers across a site, using just a smartphone, a hard hat and our QR code check-in solution.

Is Orca Scan right for my workplace’s contact tracing needs?

You can set up a contract tracing solution in minutes with Orca Scan. Create a QR code check-in for visitors to scan and complete securely. You can export data to Excel or Google Sheets via our integrations to maintain compliance records across multiple sites.

Orca Scan makes visitor check-in simple:

• Works on all smartphones - no app required
• Generates printable QR code posters
• Shares visitor data across multiple locations in real-time
• Stores personal data securely with AES-256 encryption
• Gives access to your data from any browser or device
• Fully customisable to your needs

How do I set up Orca Scan for contact tracing?

To get started:

1. Download the Orca Scan mobile app
2. Create a sheet using the Contact Tracing Template
3. Generate a QR code for each location you want to monitor
4. Place the QR codes in your check-in area
5. Scan the QR codes on any mobile device
6. Fill in the visitor contact information when prompted
7. Add custom fields to capture additional details if needed
8. Save your changes and start tracking visitors

What if a location doesn’t have a QR code?

You can quickly generate a QR code for contact tracing in the Orca Scan web app. Open the side panel to design, download and print your QR codes in minutes.

For printing labels, we recommend Avery or Dymo.

How do you carry out contact tracing at multiple locations?

For multiple sites, create separate Orca Scan sheets for each location and display a QR Code Poster where visitors can:

• Scan the QR code with their smartphone
• Enter their contact details manually or using autofill
• Get back to enjoying their visit

You can also consolidate visitor information from all locations into a single, organised sheet using views.

How can I customise my Orca Scan sheets for contact tracing?

Personalise your Orca Scan sheets with your logo, brand colours, and more using our custom branding feature.

For tailored workflows, you can set up Triggers to add if-this-then-that logic to your sheets without code.