Orca Scan allows you to hide columns, giving you control over which data is visible across the web and mobile apps. This feature is useful for focusing on specific information or restricting access to certain columns.
How to Hide Columns
1. Open Your Sheet
Log in to the Orca Scan web app and select the sheet where you want to hide columns.
2. Access the Hide Columns Menu
Click on the Hide Columns button located at the top-right corner of your sheet.
3. Select Columns to Hide
A list of all columns will appear. Check the boxes next to the columns you wish to hide globally.
4. Apply Changes
Click Save to apply the changes. The selected columns will now be hidden on both the web and mobile app.
How to Hide Columns Selectively
You can hide columns from within the column settings in the web app, choosing whether to hide them in the mobile app, web app, or both.
1. Open Your Sheet
Log in to the Orca Scan web app and select the sheet where you want to hide columns selectively.
2.Edit the Column Settings
Right-click on the column header you want to hide and select Edit Column.
3. Toggle ON Hidden Column
You can toggle ‘on’ where the column is hidden
- Hidden in mobile: Toggle ON this option to hide the column in the mobile app
- Hidden in web: Toggle ON this option to hide the column in the web app
4. Apply Changes
Click Save to apply the changes.
How to Show or Hide Columns Conditionally with Triggers
Use triggers in Orca Scan to automatically show or hide columns based on specific conditions.
1. Add a New Trigger
- Open your sheet in the Orca Scan web app
- Go to Triggers, then click Add to create a new trigger
2. Set the Condition
In the New Trigger window:
- If Field: Select the column to monitor (e.g., Status)
- Condition: Choose the condition (e.g, Equals)
- Condition Value: Enter the value that the trigger will action (e.g., Inactive)
3. Define the Action
- Then: Select either Show or Hide
- Action Field: Choose the column to show or hide when the condition is met
4. Save and Test
Click Save to activate the trigger. You can test your new trigger by updating the monitored field to match the condition and watch the column automatically show or hide.
To learn more about using triggers, check out the Triggers Guide.
Common Use Cases
Streamline Data Entry
Hide non-essential columns to simplify the data entry process for users.
Protecting Sensitive Information
Restrict access to confidential data by hiding columns for mobile users.
Optimising Scanning Process
Improve usability on mobile devices and scanners by hiding unnecessary columns.
Conditional Visibility
Automatically show or hide columns based on data conditions using triggers.
Tips for Hiding Columns
- Plan Ahead: Consider how hiding columns will affect data accessibly for your team.
- Use Descriptive Column Names: Clear names help to manage columns effectively, even when hidden.
- Test your Settings: Verify that data visibility meets your requirements after hiding columns.
- Leverage Triggers: Automate and refine data visibility controls using triggers.
Questions About Hiding Columns?
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