Inventory Cycle Count Software for Warehouses

Over the years, our users have shared their challenges of maintaining an accurate inventory, especially with constantly moving assets. We knew there had to be a better way to keep on top of things than endless manual checks. Introducing the Orca Scan Cycle Count Software! Created in collaboration with businesses worldwide, our solution has been built to streamline your warehouse management to maximise efficiency and minimise disruption.

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Trusted by over 50,000 organisations in over 165 countries

Eliminate stock discrepancies and keep inventory accurate with real-time barcode scanning

A barcode system that fits in your pocket

Efficient Inventory Cycle Count software with Orca Scan

  • easy-barcode-scanning-196f18bc

    Easy Barcode Scanning

    Designed to grow with you, start with smartphones and tablets and add Enterprise scanners when needed

    Easy Barcode Scanning
  • collaborate-with-your-team-18bf89f3

    Collaborate with your team

    Work together in real-time to manage inventory levels and track assets across locations

    Collaborate with your team
  • design-print-labels-196f1e0f

    Design & Print Labels

    Scan existing barcodes or generate new ones for items without barcodes, making every asset easy to track

    Design & Print Labels
  • export-data-in-real-time-197f0e1a

    Export Data in Real-Time

    Sync data instantly to Excel, Google Sheets, and more for real-time reporting and effortless record-keeping

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Key feature Images
Key feature Images

Powerful features to improve your workflow

Automate, integrate and collaborate — all in real time

Here's why thousands of teams count on Orca Scan

Trusted by businesses worldwide

  • Alex Albright

    Associate Manager of Non Production Spend at Enfamil Filled review Stars Filled review Stars Filled review Stars Filled review Stars Filled review Stars

    Orca Scan has drastically improved the efficiency of our cycle counting and can report back with details on all item numbers

  • Hemo7

    Filled review Stars Filled review Stars Filled review Stars Filled review Stars Filled review Stars
    iOS

    Excellent

    Great app

  • Pascal Ouellet

    Principal Account Manager & Technical Expert at Transit inc Filled review Stars Filled review Stars Filled review Stars Filled review Stars Filled review Stars
    Transit inc

    It’s not very often we come across a system that we use daily in multiple warehouses, and it’s totally reliable

  • Abhishek Singh

    Filled review Stars Filled review Stars Filled review Stars Filled review Stars Filled review Stars
    google-play-store

    Good

  • Brittany Baiunco

    Brittany Baiunco

    Senior Operations Analyst at Randa apparels Filled review Stars Filled review Stars Filled review Stars Filled review Stars Filled review Stars
    randa

    We were searching for something that would automate the process as much as possible. It’s so universally friendly for all devices.

  • AnnieJones12

    Filled review Stars Filled review Stars Filled review Stars Filled review Stars Filled review Stars
    iOS

    Perfect app for inventory management.

    Easy user interface, very simple to add and record any information you want to add. Easy to export to any other format, and easy to share with my team. I use this every year.

Certified and Trusted: Quality You Can Rely On

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How to Get Started with This Solution

What is cycle counting?

Open settings and turn on ‘continuous scan’ and disable ‘add detail after scan’.
Open settings and turn on ‘continuous scan’ and disable ‘add detail after scan’.

Cycle counting is the process of physically counting items in your stock to check that your records match the actual quantity you have.

It offers a more efficient alternative to counting all your stock simultaneously during a stock take. It can be highly effective, provided you have the right equipment.

With the right tools, you can be sure of precise asset tracking, better inventory accuracy, fewer stockouts, and improved overall efficiency for your business.

What’s the best time to utilise my inventory cycle counting software?

For the best results, it is recommended to use inventory cycle count software weekly.

Cycle Counting can be done as frequently as daily depending on the size of the inventory, the type of products or how prone to damage those products are.

Establishing a consistent schedule for Cycle Counting is essential to ensure that inventory levels remain accurate and minimise the potential for errors or discrepancies.

Why choose Orca Scan as your cycle count software?

Created in collaboration with businesses worldwide, our solution has been built to streamline your warehouse management to maximise efficiency and minimise disruption.

With Orca Scan, you can:

  • Eliminate duplicate scans
  • Have complete visibility over your Cycle Count
  • Instantly view any discrepancies
  • Improve accuracy by reducing the risk of human error
  • Remove the need for manual entry or expensive equipment. Simply use a tablet, phone or scanner to count your assets
  • Share data across multiple locations to synchronise your business inventory
  • Export your sheet to Excel or Google Sheets to run reports

How do you set up Orca Scan as cycle counting software?

Getting started with Orca Scan inventory cycle count software is simple:

  1. Sign in to Orca Scan
  2. Make a new sheet using the Cycle Count template
  3. Import your assets along with their expected quantities
  4. Download the Orca Scan barcode app and log in
  5. Open settings ⚙️ and turn on ‘continuous scan’
  6. Disable ‘add detail after scan’
  7. Scan your assets’ barcodes

You are now counting your assets. No paper, pen, or miscounting, just Orca Scan 😊

How do I make labels for my inventory items?

If your assets already have barcodes, you can scan them. For assets without barcodes, you can design, generate and print your own barcode labels using our simple web application or mobile app with just a few clicks.

Can I use a barcode scanner with Orca Scan and its cycle count solution?

Yes, Orca Scan can be used with your smartphone and various industrial barcode scanners. You can find a range of Orca Scan-compatible scanners here.

How can I see the location of each stock check with Orca Scan?

To capture the location of every barcode scanned during the count, you’ll need to add a ‘GPS Location Automatic’ data type to your sheet.

You can do this by:

  1. Adding a new column/field
  2. Select the data-type ‘GPS Location Automatic’
  3. Set it to hidden (no reason for the user to see this 👀)
  4. Save the changes

That’s it! Now, every barcode scanned will automatically record the GPS location. You can use asset maps to view the location of items scanned.

How can cycle count software help me track damaged items?

You can setup a trigger to notify you by email, in-app notification or an in-app dialogue when the condition changes to damaged. Once triggered, an email will be sent outlining the damage along with any photos and other information provided by the inspector.

Set up a trigger to be notified if an item is damaged
Set up a trigger to be notified if an item is damaged

Can I do stocktaking in areas with no Wi-Fi?

Orca Scan works offline, allowing you to scan assets in areas with low coverage or remote locations. Scans automatically sync to the cloud when you reconnect.

Can inventory cycle count software help me reduce counting?

While most Cycle Counts typically achieve accuracy rates of 95-98% according to statistics, Orca Scan empowers you to aim even higher. With Orca Scan, you can improve accuracy and potentially eliminate the need for Cycle Counts altogether.

Our barcode inventory system enables real-time asset tracking, which means no more retrospective counts. Using Orca Scan, you can efficiently manage stock as it moves, avoiding the inconvenience of traditional Cycle Counts.

Cycle Counting related questions?

If you need help brainstorming how best to track your inventory, get in touch; we’d be happy to help.

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