Inventory Cycle Count Software for Warehouses

Cycle counting is the process of physically counting items in your stock to check that your records match the actual quantity you have.

It offers a more efficient alternative to counting all your stock simultaneously during a stock take. It can be highly effective, provided you have the right equipment.

With the right tools, you can be sure of precise asset tracking, better inventory accuracy, fewer stockouts, and improved overall efficiency for your business.

For the best results, it is recommended to use inventory cycle count software weekly.

Cycle Counting can be done as frequently as daily depending on the size of the inventory, the type of products or how prone to damage those products are.

Establishing a consistent schedule for Cycle Counting is essential to ensure that inventory levels remain accurate and minimise the potential for errors or discrepancies.

Created in collaboration with businesses worldwide, our solution has been built to streamline your warehouse management to maximise efficiency and minimise disruption.

With Orca Scan, you can:

• Eliminate duplicate scans
• Have complete visibility over your Cycle Count
• Instantly view any discrepancies
• Improve accuracy by reducing the risk of human error
• Remove the need for manual entry or expensive equipment. Simply use a tablet, phone or scanner to count your assets
• Share data across multiple locations to synchronise your business inventory
• Export your sheet to Excel or Google Sheets to run reports

Getting started with Orca Scan inventory cycle count software is simple:

1. Sign in to Orca Scan
2. Make a new sheet using the Cycle Count template
3. Import your assets along with their expected quantities
4. Download the Orca Scan barcode app and log in
5. Open settings ⚙️ and turn on ‘continuous scan’
6. Disable ‘add detail after scan’
7. Scan your assets’ barcodes

You are now counting your assets. No paper, pen, or miscounting, just Orca Scan 😊

If your assets already have barcodes, you can scan them. For assets without barcodes, you can design, generate and print your own barcode labels using our simple web application or mobile app with just a few clicks.

Yes, Orca Scan can be used with your smartphone and various industrial barcode scanners. You can find a range of Orca Scan-compatible scanners here.

To capture the location of every barcode scanned during the count, you’ll need to add a ‘GPS Location Automatic’ data type to your sheet.

You can do this by:

1. Adding a new column/field
2. Select the data-type ‘GPS Location Automatic’
3. Set it to hidden (no reason for the user to see this 👀)
4. Save the changes

That’s it! Now, every barcode scanned will automatically record the GPS location. You can use asset maps to view the location of items scanned.

You can setup a trigger to notify you by email, in-app notification or an in-app dialogue when the condition changes to damaged. Once triggered, an email will be sent outlining the damage along with any photos and other information provided by the inspector.

Orca Scan works offline, allowing you to scan assets in areas with low coverage or remote locations. Scans automatically sync to the cloud when you reconnect.

While most Cycle Counts typically achieve accuracy rates of 95-98% according to statistics, Orca Scan empowers you to aim even higher. With Orca Scan, you can improve accuracy and potentially eliminate the need for Cycle Counts altogether.

Our barcode inventory system enables real-time asset tracking, which means no more retrospective counts. Using Orca Scan, you can efficiently manage stock as it moves, avoiding the inconvenience of traditional Cycle Counts.