Scanning with the Orca Scan mobile app

Orca Scan makes it easy to build a barcode system without expensive hardware or complex coding, using just smartphones. The mobile app is available for both iOS and Android devices and can also be installed on a dedicated hardware scanner.

When you first install the app, you’ll be prompted to login or create an account. Once logged in, you’ll be able to begin scanning your barcodes.

Generating and scanning barcodes

The app can read all major barcodes and QR codes using your device’s camera.

Once you scan a barcode, a detailed screen will appear allowing you to enter data such as descriptions, quantities, location GPS or time stamps.

You can use Orca Scan on a smartphone or compatible Hardware Barcode Scanners.

Don’t have a barcode? You can also generate and print barcodes in the app.

Barcodes types

The Orca Scan barcode app recognises all major industrial barcodes types (also known as symbologies).

Barcode Type Android iOS Hardware / Bluetooth scanner
Code 39 check manual
Data Matrix check manual
Code 128 check manual
PDF417 check manual
EAN 8 check manual
ITF check manual
Aztec check manual
EAN 13 check manual
Code 93 check manual
UPC A check manual
UPC E check manual
QR Code check manual

Exporting data

You can export the data from Orca Scan in a variety of formats including Microsoft Excel, CSV, JSON, HTML or XML. You can export the data using:

Customizing fields

The data entry fields mirror the columns in the exported Sheet. They’re fully configurable - simply add, edit or delete fields to capture the data you need.

Add new fields in 4 simple steps:

  1. Tap the cogwheel and ‘Add field’.
  2. Pick a name for the field.
  3. Choose a type, like GPS or quantity.
  4. Apply settings if needed.

To centrally customize fields across devices, visit on your computer.

How sheets work

Orca Scan was designed around the concept of a spreadsheet, each sheet acts as a separate database with custom data entry fields you define. The data entry fields become columns in the exported spreadsheet.

The data is stored in the cloud, allowing hundreds of users to synchronise data between devices and optionally pull that data into the systems they love.

Working with the Web App

There are some tasks that you’ll need to use our Web app to complete.

Head over to to:

To make it as easy as possible, we’ve created a range of guides on how to use our features and a clear guide on how to get started on the Web App.

Top Tips

1. Using continuous scan mode for bulk scanning

If you only need to capture the barcodes, you can save time by enabling the continuous scan mode, which automatically saves items and removes the need to tap save.

Find it under settings.

2. Pinning values to repeat entries on scan

When scanning barcodes in batches (like locations or consignments) you should only enter the common value once and automatically repeat it on all the following scans.

Pinning a value to a field lets you do this.

To discover what else you can do using Orca Scan, or to find step-by-step directions on how to use some of our features, head over to our guides or get in touch and we’d be happy to help.

Ready to start scanning?